Track bookings
The booking log lists all club bookings — past, current, and upcoming — with detailed filters and an Excel export.
View the booking log
- Go to Administration›Dashboard›Booking›Booking Log.
- Choose the period with Period: a preset period or custom dates.
- Use the tabs above the list to quickly switch between All, Users, With guest, Labels and Cancelled.
- Click a row to display the booking details.
A second row of tabs, on the right, restricts the list to one calendar — or to a group of calendars if you have created one.
Choose which date the period applies to
In the Period menu, two choices appear before the calendar: By Date Added and By Time Slot Date.
This setting does not only change the order of the list. It changes what the selected period includes:
- By Time Slot Date answers “what was played this month?”. A booking entered in January for a March time slot appears in March.
- By Date Added answers “what was booked this month?”. The same booking appears in January.
On the Cancelled tabs, the list automatically switches to the cancellation date: you see cancellations in the order they occurred, which is the right reference point for handling a complaint.
Filter and sort precisely
The Filters button lets you refine the search: by booking type, by calendar or calendar group, by user, by manager who created the booking, by subscription, or by label.
The type filter goes further than the tabs: it distinguishes bookings made By Users from those entered For Users by a manager, separates Labels (club) from Labels (users), and isolates bookings that are Presence Check-ins, Not Checked-in or Automatic Cancel..
Your filters and display settings are saved from one visit to the next.
Check in guest invitations
The With guest tab only lists bookings with at least one guest. Each row has a Check-in this guest pass button: one click marks it as checked in, and a second click cancels it.
This is how you can see, at the end of the month, which guest invitations actually took place — useful if your club charges guests or limits their number.
Display upcoming bookings
Go to Administration›Dashboard›Booking›Upcoming Bookings: the list displays the next booked time slots, sorted in chronological order. Cancelled bookings are excluded.
This is the view to print or export the day before a busy weekend: it gives you the attendance sheet for the following days.
Adjust the display
The Settings button, to the right of the filters, offers several options:
- Hide Cancellations to see only active bookings.
- Merge Bookings to group consecutive time slots from the same booking on a single row. Without this option, a three-hour booking takes up three rows.
- Compact Mode and the density setting to display more rows on the screen.
Export the list
- Apply your filters first: the export uses exactly the displayed list, with the same sorting.
- Click Export to Excel format (.xls), then Download (.xls) in the window that opens.
- Enable Condensed Export in the settings if you need a more compact file.
The counter displayed next to the export button tells you how many rows will be exported.
