Using labels and annotations

Labels block time slots on behalf of the club (training, school, tournament), while annotations display an overlay message without preventing booking.

Summary

Choose between a label and an annotation

A label is a booking made by the club. The time slot becomes unavailable to users. An annotation is a simple message placed over time slots. It draws attention to something, such as a reminder or instruction, but it never blocks booking.

Create a predefined label

  1. Go to Administration›Settings›Booking›Labels & Annotations.
  2. Click New Label.
  3. Enter the Label Name, such as the name of a class or tournament.
  4. Choose the Background color that will appear on the calendars.
  5. Click Save.

From a label details page, the History button displays all bookings made with this label in the booking log.

Place a label on a calendar

  1. On the calendar, click the time slot to block.
  2. Open the Labels tab in the booking form.
  3. Select the label.
  4. Add an optional comment that will appear below its title.
  5. Confirm.

You can freely adjust the start and end time to cover several consecutive time slots. You can use Repetition to schedule a weekly class over a whole period. Bookings with a label are club bookings. They do not use up users’ quotas.

You can allow certain users, such as teachers or activity leaders, to book with labels. The list of authorized labels is configured in the labels tab of each subscription plan, in Administration›Users›Access Rights›Subscriptions.

Display a message with an annotation

  1. On the calendar, click a time slot.
  2. Open the Annotations tab in the booking form.
  3. Enter your text.
  4. Choose the Background color.
  5. Confirm.

The message appears as an overlay on the selected time slots, which remain bookable.

To delete an annotation, click the relevant time slot. Open the same tab. Use the delete button. Adjust the time and repetition if needed.

Manage existing annotations

The Annotations tab on the Administration›Settings›Booking›Labels & Annotations page lists all annotations already used. For each one, use Show/Hide to remove it from the booking form suggestions, or Delete to delete it from all calendars.

Adjust the label display

In the Display Preferences on the Administration›Settings›Booking›Calendars page:

  • Labels style: fully colored cell or simple discreet border.
  • Hide the label titles: unauthorized users see Reserved instead of the title.
  • Hide comments on labels: restricts comment visibility to authorized users.
  • Display annotations: disable this option to reserve annotation visibility for club managers.
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