Booking as a manager

As a manager of the organization, you have extra options on the booking form: book for a user, overwrite a time slot, book outside quotas, repeat a booking or turn off notifications.

Summary

Booking for a user

  1. On the calendar, click a free time slot.
  2. In the Users tab, search for and select the players concerned. The filters and the My Favorites list speed up the search.
  3. If needed, add guests from outside the organization by entering their details.
  4. Confirm: the booking is saved in the name of the selected users.

The Partner search (open booking) option leaves the time slot open so that other users can join it.

By default, bookings made on behalf of a user are not subject to the rules of their subscription plan. So that their quotas and credits still apply when a manager books for them, enable the Enable Restrictions option in the booking tab of the profile concerned, in Administration›Users›Access Rights›Profiles & Roles.

Using the manager options

Depending on your rights, the Options button on the booking form opens several settings. When at least one of them is active, the button becomes More options: this is a visual reminder that an option is in use, to be checked before confirming a series of bookings.

  • Overwrite existing bookings: replaces (cancels) any booking already present on the time slot. Very useful when planning the season.
  • Do not count towards the quota: the booking does not count towards the user's quota.
  • Do not count credits: no booking credit or guest credit is debited, handy for offering a free time slot.
  • Disable Notifications: no e-mail or push notification is sent to the participants.
  • Custom Color: applies a specific colour to the time slot on the calendar.
  • Print a supporting document: offers to print a supporting document after confirmation, if the feature is enabled in the display preferences.

Manager options on the booking form

The overwrite option permanently cancels the existing bookings on the time slot. Check the time slot concerned before confirming, especially with a repetition.

Repeating a booking over several weeks

  1. On the booking form, open Repetition.
  2. Tick the days of the week to repeat.
  3. Select the length of the repetition, from the following week up to several months.
  4. Confirm: the booking is placed on every occurrence.

Combine the repetition with a label to plan a weekly class or a training session for the whole season.

Using labels and annotations
Labels block time slots on behalf of the organization (training, school, tournament), while annotations display a message overlaid on the calendar without preventing bookings.
Profiles & roles
Profiles determine what each user can do in the application: view calendars, manage other people's bookings, administer the organization. The subscription sets booking rights; the profile sets access rights to features.

Each occurrence remains an independent booking: cancelling one session does not cancel the others, and you can change a single time slot without affecting the series.

The details of a repeated booking list the dates of its series, with the court and time of each one. Beyond 50 dates, the list stops and View All opens the full series in Administration›Dashboard›Booking›Booking log.

The dates of a series in the details of a repeated booking

Using labels and annotations
Labels block time slots on behalf of the organization (training, school, tournament), while annotations display a message overlaid on the calendar without preventing bookings.
Participatory bookings: opening a time slot to participation
Book a time slot on behalf of the organization — training camp, tournament, lesson, group class — and let your users join it themselves, with or without online payment. You set the capacity, the access criteria and the deadlines, and you follow the list of participants.
Configure your calendars
A calendar represents a bookable court or space (court, track, room). Create one calendar per court, then define its opening hours, the time slot duration and its appearance.
Getting the internal rules accepted
Make booking a time slot conditional on accepting a set of rules: safety instructions, organization charter, liability agreement, etc. The text is shown to the users concerned until they accept it.
Labels & annotations
Participatory bookings
Updated on Friday, 11 September 2026
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