Booking as a manager
As a manager of the organization, you have extra options on the booking form: book for a user, overwrite a time slot, book outside the quota, repeat a booking or turn off notifications.
Book for a user
- On the calendar, click a free time slot.
- In the Users tab, search for and select the players concerned. The filters and the My Favorites list speed up the search.
- If needed, add guests from outside the organization by entering their details.
- Confirm: the booking is saved in the name of the selected users.
The Partner search (open booking) option leaves the time slot open so that other users can join it.
Use the manager options
Depending on your permissions, the Options button on the booking form reveals several settings. When at least one of them is active, the button becomes More options: this is the visual reminder that an option is in use, to be checked before confirming a series of bookings.
- Overwrite existing bookings: replaces (cancels) any booking already present on the time slot. Very useful for planning the season.
- Do not count towards the quota: the booking does not count towards the user's quota.
- Do not count credits: no booking credit or guest credit is debited, handy for offering a free time slot.
- Disable Notifications: no e-mail or push notification is sent to the participants.
- Custom Color: applies a specific colour to the time slot on the calendar.
- Print a Receipt: offers to print a receipt after confirmation, if the function is enabled in the display preferences.
Repeat a booking over several weeks
- On the booking form, open Repetition.
- Tick the days of the week to repeat.
- Select the duration of the repetition, from the following week up to several months.
- Confirm: the booking is created on every occurrence.
Combine the repetition with a label to plan a weekly lesson or a training session throughout the season.
Each occurrence remains an independent booking: cancelling one session does not cancel the others, and you can modify a single time slot without affecting the series.
