PassPerso: personal access codes
Our own access control solution: it opens doors and controls lighting and heating from each user's personal access code.
Overview
PassPerso is our access control solution, developed with the company Berry Automatisme and installed in more than 80 sports clubs. It is the only one of the four solutions designed and maintained by our own teams: it was built from the outset to work with your calendars, with no intermediate gateway.
A controller installed on site stays permanently connected to your account. For every booking, it knows who is allowed in and at what times, without any action on your part.
Each user has their own access code, which they enter on a keypad at the entrance. For a court booked from 4 p.m. to 5 p.m., their code will open the court gates from 3:55 p.m. to 5:05 p.m., for example, the tolerance being configurable.
What the solution brings day to day
- No distribution to organise: the code is created and sent to the user automatically when their account is opened.
- No withdrawal to manage: a user moved to the recycle bin sees their code stop working immediately.
- A secure main entrance over a time range of your choice, independently of bookings.
- Equipment and an installation designed for your organization, with support right through to commissioning.
- Access data sent to ADOC for organizations affiliated with the French Tennis Federation.
Opening the player's whole route
A single booking can open several successive passages: the main gate, the club house, the changing rooms, the showers, or a second court gate that has no keypad. The player enters a single code and follows their route to the court.
The club house, the changing rooms and the gate are each set according to one of two approaches, as you prefer: a fixed time range — Monday to Friday from 8 a.m. to 10 p.m., for instance — or an opening conditional on a booking in progress.
A keypad can also control a racket locker, to make equipment available with the same code as the booking.
Four types of codes for four situations
The personal code is specific to each user and only works on the courts they have booked, at the agreed times, with the tolerance set before and after the time slot.
The label code opens the gates of courts occupied by a booking with a label — tennis school, training, course — for the players as well as for the coach, who can also use their personal code.
The free access code releases a door for an indefinite period, until the same code is entered again to lock it. This is the code used by the caretaker or the manager who opens the premises for the day, or by the coach who leaves access open during their lesson.
The permanent code opens any door at any time.
These last three codes are supplied with a default value. Customise them as soon as the system is commissioned, from the computer installed on site.
What the installation includes
A programmable controller with relay outputs drives the keypads, the strikes, the lighting and the heating. It communicates over a serial link with a mini computer that we supply, already fitted with our control software, tested and ready to plug in.
This computer is the only item to connect to the Internet. Any connection will do: ADSL, cable, fibre or 4G. It regularly retrieves the bookings from your account and drives the controller accordingly.
The number of keypads does not necessarily match the number of courts. An isolated court gets its own; two courts sharing the same gate need only one; a group of courts that each have their own gate need as many. It is this real-world layout that determines the equipment, not the number of courts in your calendar.
Activating the module and setting up the codes
- Open Administration›Settings›Access Control & Piloting, then More Information on the PassPerso card.
- Activate the module.
- Turn on With Access Codes.
Then set the code length (from 4 to 8 digits). The Generate a unique access code for each user option gives each person their own code, instead of a single code shared by the whole organization: this is the preferable choice, since an opening can then be traced back to someone.
When the module is activated, a code is assigned in one go to every user already in your database. So you have no catching up to do at the start, and every account created afterwards receives its own code automatically.
You have nothing to distribute either. The code is sent to the user by e-mail when their account is created, along with their login details, then displayed on screen after each booking and repeated in the confirmations sent by e-mail and by SMS. Everyone can find it at any time from their account.
You can change one person's code, or regenerate all codes at the start of the season, from user management.
Controlling lighting and heating
PassPerso does more than open the door: it gets the court ready. Two triggering modes exist, to be chosen according to your habits.
In access code mode, the court's lighting and heating switch on when a player listed on the booking enters their code. Nothing is triggered if nobody turns up, which avoids lighting a court that a player booked and then forgot.
In automatic mode, the lighting and heating follow the bookings directly, for example from five minutes before the start of the time slot. This is the mode to choose when players must find the court already lit on arrival.
In both cases, switching off is automatic a configurable number of minutes after the end of the booking.
Consulting the access log
Every opening authorised by the system is recorded and time-stamped in a file that can be read in a spreadsheet, on the hard drive of the computer installed on site.
This is the record to consult in the event of a dispute — missing equipment, a court left in a mess, a door left open — since each entry is linked to the code that triggered it, and therefore to a person.
Monitoring the unit's connection
The software installed on the computer connected to the controller regularly retrieves the bookings and controls the opening of the doors. The Connection Status block shows the state of this link — Login Successful, Connection disrupted, Login Failed or Connection not established — and how long the information has gone without being refreshed.
A failed connection does not block configuration: you can activate the module and prepare the codes even before the installation is finished.
Turn on Email Alerts to be notified without having to watch this screen: enter up to four addresses, one per line, and the delay after which the alert is triggered (from 5 to 60 minutes of interruption). A second e-mail confirms that service has been restored.
Linking accesses to ADOC (FFT)
Organizations affiliated with the French Tennis Federation can send access data to ADOC.
- Turn on Integration with ADOC (FFT).
- Enter the Club Code and the Security Key provided by the federation.
- For each court, enter its Court Name and its Court ID on the ADOC side, then Add a court for the next line.
Matching the courts is essential: without it, accesses are sent up with no way of knowing which court to attach them to.
Contact
As PassPerso is our own solution, it is our team that answers you, from the first discussion through to commissioning.
The Request a Quote button, on the solution's card, sends your request to our team, who will study your facilities and propose the appropriate configuration.
Gathering these few details before the first discussion saves one round trip:
- the number of courts and the number of doors giving access to them, indicating any gates shared by two courts;
- the shared accesses to be secured — club house, changing rooms, main gate — and, for each one, whether it should open over a fixed time range or only for a booking in progress;
- the courts on which you wish to control the lighting or the heating, and whether a light sensor would be useful;
- any equipment lockers to be made available to players.
You can also contact us directly:
- Contact form: openresa.com/contact
- E-mail: support@openresa.com
