Group lessons & training sessions

Organise your group lessons and training sessions: book time slots for the whole year, accommodate large groups, avoid chain cancellations and use labels and annotations wisely.

Booking lesson time slots for the whole year

1. From the booking calendars, click the first time slot of the lesson.
2. Choose a label (for example "Tennis school"), then open the Repetition box to repeat the booking over several weeks, several days or several calendars.
3. Use the options reserved for administrators: Do not count towards the quota, Disable Notifications and, if needed, Overwrite existing bookings.

Access to repetition is set in Administration›Users›Access Rights›Profiles & Roles with the Book with Repetition right.

Accommodating more players than a time slot allows

A booking holds a limited number of participants (the manager plus their partners or guests). For a large group lesson:

1. In the calendar's settings, split the lesson period into shorter time slots: Add a Time Slot then reduce the Duration of a Time Slot (for example three 20-minute time slots within the hour).
2. Book each time slot with the same label and part of the participants: visually, the full hour forms a single block bearing the name of the lesson.

Administrators with the Book with Repetition right can also freely adjust the start and end times of a booking, in order to place several successive bookings over the same period.

Preventing a cancellation from deleting the whole lesson

By default, a participant who cancels can cancel the entire booking. To prevent this:

1. In Administration›Users›Access Rights›Subscriptions, open the students' subscription, Permissions tab.
2. In the Advanced Settings of Booking Cancellations, enable The subscriber can only cancel their name.
3. Only the booking manager (the teacher or administrator who created it) can then cancel the whole time slot; each student only removes their own participation.

Managing training bookings with a dedicated label

To let players book their own training or championship time slots, without opening up every label to them:

1. In the subscription, Labels tab, enable Allow booking with labels.
2. Select the label (for example "Championship") and the number of time slots allowed per user.
3. Adjust the options to suit your needs: Ignore the quota and booking limits so that these time slots do not use up the quota, and Allow Consecutive Time Slots for long formats.

Indicating a priority without blocking the time slot

An annotation displays a message overlaid on time slots (for example "FREE IF FINE WEATHER" or "CLUB IF RAIN") without preventing booking. It is the ideal tool for indicating a flexible priority of use.

1. Create your annotations in Administration›Settings›Booking›Labels & Annotations, Annotations tab.
2. Grant the Book with an annotation right to the relevant profiles in Administration›Users›Access Rights›Profiles & Roles.